2025 Business Partner ResourcesExhibit Hall & Booth Details | Due Dates & Deadlines | Exhibitor Profile | Register Representatives | Lead Retrieval | Exhibitor Services & Shipping | Electrical & AV | Engagement/Passport Program | Attendee List | Payment Policy | Cancellation Policy Thank you for your partnership and support of SACUBO as a sponsoring or exhibiting Business Partner at the 2025 Annual Meeting in Miami, FL. Below you will find important information to help you prepare for the event. Should you need any additional details, please reach out to [email protected]. Exhibit Hall & Booth DetailsDaily breaks are scheduled in the exhibit hall to encourage attendee traffic and interactions. Please be sure to have your booth staffed during the designated times listed below. The exhibit hall will be closed outside of breaks, lunches, and happy hour.
The hall is carpeted. You may choose booth flooring to complement your booth space. See the Exhibitor Services section for information on ordering fixtures and furnishings. The exhibit hall is located in the Riverfront Hall on the Lobby Level of the Hyatt Regency in Downtown Miami. Due Dates & DeadlinesThe document linked below contains a comprehensive list of due dates and deadlines for all partnership levels. Note that some of the benefits listed may not be included with your package. Please review the 2025 prospectus for a list of items included with each package. Due Dates & Deadlines Exhibitor ProfileShortly after registering for your exhibit booth or sponsorship, you will receive an email from our exhibitor management platform, MapDynamics, with instructions to access the exhibitor portal. If you have not received your access link, please reach out to [email protected] for assistance. Once you receive your MapDynamics access link, log in to complete your company profile by adding your logo, a company description, contact information, social links, onsite representative details, products, services, and more. Your profile will be visible to attendees so we encourage you to fill out all of the tabs and utilize the various profile features. We may also use the information in your exhibitor profile to promote your participation at the conference so please be sure it is complete and accurate. Administrative Contact: The individual and email address listed in your Administrative tab will be who we use as the key point of contact to relay all important conference details. Registering RepresentativesExhibitor badges give you access to the exhibit area, social events, and meals at the conference. Space permitting, exhibitor representatives are welcome to observe sessions. To receive CPE credits, you must be registered as a full conference attendee. The deadline to register your representatives is March 28, 2025. After this date you will be required to register onsite as a full conference attendee. To redeem the complimentary registrations included in your partnership package: 1. Login to the SACUBO website to access the SACUBO 2025 Annual Meeting Registration Form 2. Select “Business Partner” when asked “Are you registering for the Annual Meeting as an attendee or business partner?”
3. Under the Registration Details and Preferences Section, you will select “Complimentary Registration Redemption” as your Business Partner Registration
5. Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration. Additional exhibitor representatives can be purchased while completing the registration form for $350 each. To purchase, follow steps 1 and 2 above. At step 3, you will select “Business Partner Exhibitor Additional Representative.” You do not need a code to purchase additional representatives. Lead RetrievalWith the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports. Lead retrieval can be purchased in MapDynamics for $350 and includes two licenses to the lead retrieval portal. Additional licenses can be purchased for $175 each. The license(s) for your lead retrieval is connected to the Bravura conference app. You will be receiving an email approximately one week out from the event with instructions on how to login, assign your licenses, and use the lead retrieval platform. The deadline to order lead retrieval is March 28, 2025. Lead retrieval will not be available for purchase onsite at the event. Furnishings, Shipping, & Material HandlingVista South Convention Services is the contracted exhibitor services provider for this event. Exhibitors will receive an email invitation from Vista South Convention Services to access the exhibitor services kit with information on ordering fixtures and material handling. Login to the Vista South Convention Services Exhibitor Services Portal to order furnishings for your booth, view material handling rates, and print shipping labels. Vista South Convention Services Exhibitor Portal – Available Early 2025 Electrical & AVElectrical hookups, dedicated internet connections, and AV services may be ordered through the Encore order form linked below. Encore Order Form – Available Early 2025 Exhibitor Engagement/Passport to Prizes ProgramTo encourage engagement with exhibitors, attendees will have the opportunity to participate in a passport-to-prizes program. Each exhibit booth will receive a unique QR code to that attendees can scan using the conference app. Once attendees have visited all of the exhibitors/scanned all of the codes, they will be entered into a prize drawing. Receive even more exposure by donating a prize! Business Partners that donate a prize will be recognized in the conference app and during the prize drawing at Tuesday’s lunch. Email [email protected] to contribute a prize to the drawing! Attendee ListSACUBO does not sell the attendee list for any of our events. As a participating Business Partner at the SACUBO 2025 Annual Meeting, you will receive the attendee list as a part of your partnership package at no additional cost. If you are contacted by an outside party advertising the sale of the SACUBO 2025 Annual Meeting attendee list, be aware these emails and solicitations are spam. If you receive an email from anyone outside of the SACUBO office claiming to have access to the attendee list, please do not respond and forward the email to [email protected]. For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other Business Partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all Business Partners. Payment PolicyBooth and/or sponsorship commitments must be paid in full by February 13, 2025. Partnership benefits will be implemented upon receipt of payment. Unless otherwise noted, payment in full must be received no less than 60 days prior to the start date of the event to ensure you receive all benefits included within your partnership package. We encourage you to submit payment as soon as possible to fully maximize your partnership benefits with SACUBO. Cancellation PolicySACUBO understands that circumstances may arise that prevent Business Partners from fulfilling their commitments. Business Partners who cancel 60 days or more from the start date of the event are entitled to a full refund minus a $250 fee. No refunds will be issued for cancellations made less than 60 days prior to an event. All cancellations and refund requests must be submitted in writing to [email protected]. SACUBO 2025 Annual Meeting Cancellation Deadline: February 13, 2025 |
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